General Information
Event PlanningArrangements for all Private Events must be handled through our Event Coordinator. In order for our staff to effectively plan and execute your function, the final details must be confirmed no later than one month in advance of your reserved date.
Room Requirements and Minimums
To ensure that your function is, indeed, "private," we request that all activities be confined to your reserved room(s). All private function rooms reserved for daytime events must conclude by 4:00pm, and evening events must conclude by 11:00 pm. The Monarch Club reserves the right to reassign your room if the guarantee drops more than 15% of expected number of guests or increases beyond the capacity of the room reserved.
Music
Bands or DJ's playing outside must conclude by 10:00pm.
Guarantees
Your attendance guarantee must be made 7 days prior to your event. In the event we do not receive your guarantee 7 days in advance, the guarantee will be the last figure given.
Deposits & Rental Fees
All deposits and rental fees must be paid 30 days prior to the event, according to the terms agreed to herein. A copy of a driver’s license and a credit card imprint will be obtained prior to renting facility. Any event not paid in full 30 days prior to the event (as determined by written agreements(s)) shall not be permitted to occur within the facility. Any additional charges incurred during or after the event will be charged to User’s credit card.
Event Contact
User or User’s agent designated below will be in attendance throughout the entire length of the event. If User or User’s designated agent leaves the event, this contract will become null and void, the event will end, and the User’s refundable deposit will not be returned. A person can be designated by User that will be in attendance through the end of the event in case of emergency.
Cancellations
If a termination by User occurs prior to the scheduled use, the User’s deposit will not be refunded. Trilogy Central Coast reserves the right to cancel any rental or use due to “Acts of God”, such as, but not limited to, earthquakes, floods and fire and the User’s deposit will be refunded.
Security
Your event must be conducted in an orderly manner in full compliance with applicable laws, regulations, and club policies. The Monarch Club will assume no responsibility for articles brought into The Monarch Club by any person. Any club property damaged or removed from the building or surrounding areas is the financial responsibility of the event host or hostess.
Decorations
We ask that all decorations be confined to your specific room(s) reserved for your function. Additionally, all decorations must be limited to tabletop or freestanding displays that do not require fixation to walls or furniture. All candles must be enclosed in glass. Since the Monarch Club cannot be responsible for any personal items, all decorations should be delivered to the Monarch Club the day of your function and taken with you upon departure. The Monarch Club will not be held responsible for any articles left after an event.
Other Services
Our Event Coordinator is happy to refer you to various professionals who can provide additional services such as Wedding Planners, Musicians, Florists, Photographers, and other services to enhance your event. Please contact the Event Coordinator for preferred vendor list.
